Omnify Administrator
Help Files | HelpDesk
Email Alerts Display:
Skip Navigation Links.
Overview/Contents
Expand Basics/UsageBasics/Usage
Expand Auto NumbersAuto Numbers
Expand FormatsFormats
Expand TypesTypes
Expand CategoriesCategories
Expand Status OptionsStatus Options
Expand AttributesAttributes
Expand Changes/ECOsChanges/ECOs
Expand Project OptionsProject Options
Expand Quality/CAPAQuality/CAPA
Expand Training OptionsTraining Options
Expand Task OptionsTask Options
Expand Document VaultsDocument Vaults
Expand BOM RoutingBOM Routing
Expand Required FieldsRequired Fields
Expand Default/ReleaseDefault/Release
Expand RulesRules
Expand Advanced OptionsAdvanced Options
Expand UsersUsers
Expand PermissionsPermissions
Expand User GroupsUser Groups
Expand Business UnitsBusiness Units
Expand Workflow StagesWorkflow Stages
Expand WorkflowsWorkflows
Expand Workflow MappingsWorkflow Mappings
Collapse Email AlertsEmail Alerts
Expand Email TemplatesEmail Templates
Expand HelpDesk PostsHelpDesk Posts
Expand HelpDesk TicketsHelpDesk Tickets
Expand Task TemplatesTask Templates
Links
Help Files Help Files
Server Home Page Server Home Page
Omnify HelpDesk HelpDesk Module
Omnify Support Portal Omnify Support Portal
Email Omnify Support Email Omnify Support
Email Alerts are a mechanism that allows you to configure the delivery of automatic email messages when certain editing events occur in the Omnify Database. To view and modify the Email Alerts, select the Email Alerts command from the Page Navigator.



The Email Alerts Option page will display a list of available editing events which can trigger an automatic email alert, and the users who will receive the messages.
Omnify can automatically send email alerts on the following events:

Alert Description
Users Added/Removed When users are created or deleted within Administrator

Example: Send verification email to the database administrators.
Vendor Item Change When the vendor item information (added/removed, part number, cost, status) is changed for any item within Desktop.

Example: Automatically email doc control and Manufacturing that a vendor was disqualified on a part.
New Part Request Automatically send initial email the first time a new part request is submitted or a new workflow stage is activated.

Example: Automatically send notification email to active users on the signoff list.
Part Request Rejection When a signoff user rejects a part request.
Part Request Awaiting Release When the last required user approves a Part request.

Example: Automatically send notification email to appropriate resource that a part needs to be released.
Part Request Release When a part request is approved and released.
New ECO/Change Request Automatically send initial email the first time an ECO/Change request is submitted or a new workflow stage is activated.

Example: Automatically send notification email to active users on the signoff list.
ECO/Change Rejection When a signoff user rejects an ECO/Change request.
ECO/Change Awaiting Release When the last required user approves a Change/ECO request.

Example: Automatically send notification email to appropriate resource that an ECO needs to be released.
ECO/Change Release When an ECO/Change request is approved and released.
New Quality/CAPA Item Automatically send initial email when users become active for signoff on a Quality/CAPA object.
Quality/CAPA Rejection Email sent when a signoff user rejects a Quality/CAPA object.
Quality/CAPA Awaiting Release Email sent when a Quality/CAPA object reaches an Awaiting Release status.
Quality/CAPA Release Email sent when a Quality/CAPA object is released.
New Project Automatically send initial email when users become active for signoff on a project.
Project Rejection Email sent when a signoff user rejects a project.
Project Awaiting Completion Email sent when a Project reaches an Awaiting Completion status.
Project Complete Email sent when a project is marked as complete.
New BOM Routing Automatically send initial email when users become active for signoff on a BOM Routing object.
BOM Routing Rejection Email sent when a signoff user rejects a BOM Routing.
BOM Routing Awaiting Release Email sent when a BOM Routing reaches an Awaiting Release status.
BOM Routing Release Email sent when a BOM Routing is released.
User activated for Training Automatically send initial email when users become active for training.
To enable an email alert, first check the checkbox in the Enable column of the specific alert.



Next, specify the email address you wish to route the message to. Note: you can specify multiple email addresses using a semi-colon as a delimiting character.



If the alert is associated with a workflow event (such as a new Change/ECO), you can check the Signoff and Requester column checkboxes.



Column Description
Signoff Email will be sent to the users of the active signoff stage
Requester Email will be sent to the user that initially requested/created the item

You can select an email template to be used for the Subject and Body/Content of the email from the Template column drop list.



Refer to the Email Templates section for more information on Email Templates.

Once all alerts settings have been specified, click the Save Settings button to store the changes.


To disable an email alert, first check the checkbox in the Enable column of the specific alert.



Then click the Save Settings button to store the changes.